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Despite the outbreak of COVID-19 People continue to participate in governance meetings over the internet. While this could be an inconvenience for those who would prefer to be in person, it is an excellent way for government officials to demonstrate their responsiveness and civic engagement.
The most important thing is to ensure that the appropriate technology is in place to enable participation and participation, with voice, video and screen sharing being key elements. Many companies rely on emailing information packs with attachments or file-sharing software with folders to download. However, these options don’t support the organized processing and distribution of agenda items.
Another issue is that it’s harder to engage in conversations that are casual that are normally an element of face-toface gatherings. But, it’s also a key way that people can connect and feel comfortable with each other, therefore opening the meeting earlier and providing an intentional time for informal interactions or using chat functions within your virtual meeting platform for smaller groups can assist in creating relationships that allow for an effective and efficient governance.
Governance meetings can also be used to define the roles and responsibilities in case new team members are brought on or existing roles are modified or a new task is needed. This can prevent discussions taking over other meetings and helps the team be as efficient and effective as is possible.